SPECIAL BOARD MEETING

HEADQUARTERS - BOARD ROOM

5700 Almaden Expressway

San Jose, CA 95118

Tuesday, November 17, 2009

9:30 AM

I. CALL TO ORDER:

1. Roll Call.

II. TIME CERTAIN:

9:35 a.m.

2. Time Open for Public Comment on any Subject not on the Agenda.

NOTE: The law does not permit Board action on, or extended discussion of, any item not on the agenda except under special circumstances. Comments should be limited to three minutes or as set by the Chair. If Board action is requested, the matter can be placed on the next agenda.

10:00 a.m.

3. Permanente Creek Flood Protection Project - Public Outreach Efforts. (K. Oven)

Recommendation: Receive information from staff regarding the Permanente Creek Flood Protection Project's seven-year public outreach efforts and provide further direction to staff.

4. Resolution of Appreciation for Debra L. Cauble Upon her Retirement as District Counsel. (Board of Directors)

Recommendation: Adopt the resolution of appreciation for Debra L. Cauble, upon her retirement as District Counsel.

IV. GOVERNANCE PROCESS:

Items listed in this section are considered by the Board to be a part of the Board’s process of governing and the manner in which it operates.

5. Approval of Minutes - October 13, 2009 Regular Meeting, and October 13 and 26, 2009 Special Meetings.

Recommendation: Approve the minutes.

6. Resolution of Appreciation for Curtis B. Harrison, Director, Cupertino Sanitary District Board of Directors. (L. Knoff)

Recommendation: Adopt the resolution expressing appreciation.

7. National Water Resources Association California Caucus Ballot. (L. Knoff)

Recommendation: Discuss and select five candidates from California to be members of the Board of Directors of the National Water Resources Association (NWRA), and authorize the Chair to sign the ballot.

8. Association of California Water Agencies Officer Election Procedures. (L. Knoff)

Recommendation: Select voting designee for the Association of California Water Agency (ACWA) officer election.

9. Approval of First Meeting Agenda and Nominations to the Santa Clara Valley Water District Redistricting Advisory Committee. (R. Callender)

Recommendation:

1. Approve the nominations for appointment to the Santa Clara Valley Water District's Redistricting Advisory Committee (Committee); and

2. Review and approve the Committee's first meeting agenda.

10. Board Planning Calendar.

Recommendation: Discuss the calendar.

11. Board Member Reports.

VI. ENDS:

Items listed in this section are considered by the Board to be direction to the CEO and are results to be achieved by the organization.

12. Update on Water Supply and Infrastructure Master Plan. (S. Oblonsky)

Recommendation: Provide input to staff on the long-range planning approach and the Water Supply and Infrastructure Master Plan.

13. Work Study Session on Water Utility Portion of Fiscal Year 2010/2011 Five-Year Capital Improvement Program. (D. Chesterman)

Recommendation:

1. Review and approve the criteria for prioritizing water utility capital projects;

2. Review and approve the Preliminary FY 2010/11 Five-Year CIP list of projects funded by the water utility enterprise; and

3. Provide direction to staff on constraints to recommending groundwater production charge rates for FY 2010/11.

14. Board Member Request R-09-0110: Report on Engineer's Estimates Compared to Bids Received. (D. Chesterman)

Recommendation: Receive information regarding engineer's estimates for construction projects compared to bids received.

VII. EXECUTIVE LIMITATIONS:

Items listed in this section are considered by the Board to not be delegated to the CEO and require Board consideration and/or action.

15. Report of Bids Received and Award of Contract for Pond A8 Applied Study Project, Contract No. C0554, Project No. 62044020 (Alviso) to Anderson Pacific Engineering Construction, Inc. (K. Oven)

Recommendation:

1. Ratify Addenda 1, 2 and 3 to the Contract Documents;

2. Waive minor irregularity in Anderson Pacific Engineering Construction, Inc.'s (Anderson Pacific) bid;

3. Award the contract to Anderson Pacific in the sum of $1,916,290; and

4. Approve a contingency sum of $190,000 and authorize the CEO or designee to approve individual change orders up to the designated amount.

16. Sole Source Purchase Order with R2 Engineering Inc., to Buy Two Moyno Pumps for Sludge Removal at Rinconada Water Treatment Plant, Project No. 93291099 (Los Gatos). (R. Yep)

Recommendation: Approve a Sole Source purchase from R2 Engineering, Inc., to purchase two Moyno pumps to meet the sludge removal needs at the Rinconada Water Treatment Plant for the sum of $32,300.

17. CEO Bulletin for the Week of October 30 - November 5, 2009, Including the Following Responses to Board Member Requests:

a. R-09-0080, Staff is to agendize an item for Board discussion on flood protection and channel management in the Alviso Slough, downstream of the Gold Street Bridge, including criteria for the Stream Maintenance Program (SMP), and information contained in a memorandum previously provided by staff to the CEO on this issue. (K. Oven)

b. R-09-0104, Staff is to respond to inquiries and develop improvements to the consultant selection process, as presented by the Board at its August 11, 2009 meeting. (M. Richardson)

c. R-09-0126, Staff is to agendize the consultant process for Board discussion. (M. Richardson)

d. R-09-0186, Staff is to come back on minor public works next steps. (D. Chesterman)

18. CEO Bulletin for the Week of November 6 - 12, 2009, including the Following Responses to Board Member Requests:

a. None.

19. Chief Executive Officer Report.

VIII. NEW BOARD MEMBER REQUESTS.

20. Clerk's Review of New Board Member Requests.

X. ADJOURN:

21. Adjourn to Special Meeting at 9:30 a.m., November 20, 2009, in the District Headquarters Board Room, 5700 Almaden Expressway, San Jose, California.