II.
Update from District Team on Guidelines/Criteria
for Natural Flood Protection
(45 min)
Sara Duckler debriefed the group about the overall process
work up to date about the subject project. Handouts on the
project overview and Draft Natural Flood Protection Description
and Objectives were provided.
Sarah Young explained that at the request of the project
team, she provided FMS members list when the project started
strategizing stakeholder input to the process. As a result,
quite a few FMS members have been engaged in various workgroups
for this project. She encouraged the members to continue
their participation and work through the issues through
the project sponsored stakeholder process.
III. Approximate Schedule for the Stewardship Planning Work
Sarah Young distributed an approximate timeline
for the deliverables on the Watershed Stewardship Planning
work, assuming the starting date as Sept. 1.
She also shared with the group on the scope of services
for the first batch of deliverables:
Task I: 1) TM #1 Description of Web-based Project Information
System
2)
TM #2 Mechanisms for Communications and Team Responsibilities
3)
Organize Existing Information
And Task VI
1) Compile Santa Clara Valley Water District Compendium
Document
Stakeholders reviewed the preliminary information list for
the Compendium document, and provided the following additional
items for consideration:
a. Permits Issued by the District
b. San Jose’s Water Protection
Policy
Sarah requested the stateholders to provide any sample
plans that can be used.
Stakeholders clarified their lack of interests in the above
tasks, and would rather like to focus on deliverables listed
in Task II. Project Foundation, and suggested an earlier
start on Task II.
IV. More Updates on the Watershed Stewardship Plan Since
August 2003
A) Sept 4 Core Group meeting
At the Sept. 4 Core Group Meeting, Sarah Young distributed
a packet of information as part of her presentation on
the Water District’s Watershed Stewardship Planning
Process. The packet included:
-
Objectives of the Planning Process
-
Schedule of Completion of Tasks and
Key Deliverables
-
Workplan of the Stewardship Planning
Workgroup
-
List of Documents to be Reviewed
by the Workgroup
Answers to Core Group Questions
-
Sarah Young explained the role of
the Workgroup as the lead stakeholder process for the
stewardship plan development. The level of participation
is determined by the extent of attendance of stakeholders
in this Workgroup.
-
But will this Workgroup have direct
input on the decision points? There is the intent
that the consultant will host these stakeholder forums
to present key points and gather input from stakeholders.
However, the challenge is to have an effective stakeholder
process and work within the resource limitations,
and timelines.
-
Will be there be assessments done
as part of this process? Will stream inventory studies
be considered in the assessment work?
-
Yes, further assessment of the watershed
will be a part of the process. However, the methodologies,
scale for the assessments, and to what extent we could
rely on the existing information, to what extend new
information will be needed requires internal and external
discussions.
-
One of the reasons the team was selected
was because of their inherent insights to what’s
going on in these three watershed areas. EOA, SFEI,
and PWA have been engaged in WAS, FMS or other WMI related
work and are familiar with what’s out there. The
intent is to bring forward past, present and planned
work, including WMI’s assessments, the WAS’
work, and incorporate these along with other regional
efforts into the planning process. The process is intended
to be an open and inclusive one. The Team would rely
on the stakeholders to bring forward their insights
and share what they have with the Team.
-
When will there be an opportunity
for the stakeholders to engage in the strategy for TMs
#3, 4, and 5? We can begin discussion of this at the
Workgroup’s September meeting (The Workgroup’s
September meeting date is tentatively set for September
24, this meeting was then defered).
For future Core Group meetings, the Project Coordinator
will agendize regular status reports from the Stewardship
Planning Workgroup. The Project Coordinator will also
add a link on the www.scbwmi.org
website to the Stewardship Planning website.
B) Notice to Proceed
It is anticipated that the Notice to Proceed to the CONSULTANT
team will be issued on the Week of Sept. 22.
In addition, District’s executive management also
directed the District Project Manager to fast track the
Task VI 1) by Oct.03. Therefore, the District Project
Manager will be working with the CONSULTANT team to update
the work schedule.
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